CONSTITUTION (cont'd)

Committee

11.1 The Board of Management shall for the purposes of carrying out its functions have the power to constitute

1. Regional Committees
2. Program Committees
3. Functional Committees

11.2.1 The Regional Committees shall be set up by the Board of Management when the Board of Management is informed of and has agreed to the need for such committees in any particular region in Malaysia. Any Regional Committee may be wound-up at the discretion of the Board of Management. The establishment of Regional Committee shall obtain the prior approval of the Registrar of Societies.

11.2.2 A Regional Committees may with the approval of the Board of Management, set up Sub-Regional Committees or Subcommittees to better implement its activities and projects.

11.3 Unless otherwise determined by the Board of Management, there will be constituted the following Program Committees:

1. Christian Education
2. Evangelism
3. Faith and Order
4. Resource, Research and Communication
5. Urban Rural Mission
6. Woman
7. Youth
8. Other committees approved by the Board of Management from time to time.

11.4 Unless otherwise determine by the Board of Management, there will be constituted the following Functional Committees :

1. Building Development
2. Finance

11.5 Any of the Program and Functional Committees may if it deems expedient set up Subcommittees to better implement its activities and projects.

12.1 The composition, office-bearers, powers and functions of Regional Committees shall be with the term of reference and provisions set out in the Second Schedule to this Constitution.

12.2 Notwithstanding the aforesaid in article

12.1 The Board of Management upon request by any one (1) Regional Committee or if it deems expedient to affect all Regional Committees, vary, modify, add or otherwise amend the terms of reference and provisions contained in the Second Schedule either specifically or generally from time to time and substitute or revoke the same whenever it appears necessary, subject to the approval of the Registrar of Societies.

12.3 The Funds of the Regional Committee shall be allocated by the Board of Management and managed by the Regional Committee. The Regional Committee shall report to the Board of Management its financial position at least once a year or whenever deems necessary.

Program and Functional Committees

13.1 The Board of Management shall be responsible at the commencement of its term to office to set out terms of reference and the scope of activities to be undertaken by each of the Program/Functional Committees.

13.2 The Board of Management shall appoint a Moderator/Chairman for each of the respective Program/Functional Committees. The moderator so appointed shall in consultation with the Heads of Churches and giving due consideration to as wide a representation of the member churches and associate members of the council as possible, invite suitably qualified and interested individuals (not exceeding ten at any one time) to serve on the Program/Functional Committee.

13.3 The Moderator and the members of the Program/Functional Committees shall work with the General Secretary, relevant coordinators or any other appointee(s) of the Board of Management in the planning and implementing of programmers within the terms of reference and the scope of activities of the respective Program/Functional Committees.

13.4 The Moderator shall call for and preside at meetings of the Program/Functional Committees. The respective committees may if necessary elect one amongst them to be the Secretary to keep records and minutes, to undertake all correspondence and keep account of all financial transactions of the respective Program/Functional Committees.

13.5 The quorum required for a meeting of the Program/Functional Committee shall be one-third of the membership of the committee. If there is no quorum, the Moderator may adjourn the meeting to another date and such adjourned meeting may proceed to carry out its business not withstanding that there is no quorum for this adjourned meeting.

Coordinators

14.1 Coordinators may either be voluntary or paid workers appointed by and responsible to the Board of Management.

14.2 The duties of the Coordinators shall be :

1. to act as field workers in specified Program Committee or committees as directed by the General Secretary or his nominee,
2. to organize activities in local action groups
3. to do liaison work with Churches and Organizations carrying out projects related to the work of the Program Committee or committees.
4. to prepare appropriate project paper(s) of work done or to be done for consideration of the Board of Management and such other reports as may be required by the Board of Management.

Finance

15.1 The Council shall aim to secure its financial support from its member bodies. Each member body of the council shall pay an annual membership donation to be determined by the Council from time to time with the consent of the member body. The fiscal year shall be from 1st January to 31st December.

15.2 The treasurer and Finance Committee shall prepare in January of each year a budget for the following year to be submitted to and approved by the General Assembly/Board of Management, membership fees from member bodies first having been approved by each member body. This budget shall include the budgets of all committees of the Council.

15.3 The Council shall also receive at its General Assembly audited statements of all accounts.

Auditors

The appointment of the auditor or auditors is made at the General Assembly.

Amendments

17.1 Amendments to the Constitution may be proposed at any meeting of the General Assembly provided that :

1. notice of all proposed amendments has been submitted in writing to the General Secretary not less than two months before the date of the next meeting. Such notice shall be submitted by the General Secretary to all delegates not less than one month before the date of the General Assembly.
2. The said notice or proposed amendment has been signed by at least three voting members of the Council. 17.2 All amendments shall be forwarded to the Registrar of Societies for approval within 28 days after being passed in a General Assembly and shall be effective from the date of the approval of the Registrar of Societies.

18.1 The Council shall be dissolved if not less than three quarters of the member-churches are present at the General Assembly convened for such a purpose and vote in favour of such dissolution.

18.2 The dissolution of the Council shall not be effective without the prior consent of the Registrar of Societies.

18.3 Upon the dissolution of the council, the property and all other such assets shall be sold and the remaining fund shall be applied to discharging the liabilities of the Council. Any surplus funds remaining shall be equitably refunded to the member-churches.

Trustees

19.1 The Council shall at the General Assembly appoint any bank or other incorporated body to be sole trustee of the Council and all unmovable property and investment of the Council shall be vested in trustee.

19.2 The trustee maybe paid such remuneration as the Council may from time to time decide and shall hold all unmovable property and investment for the beneficial use of the Council to be used or applied as the Council may from time to time direct.